A major portion of each meeting is centred around three or more speakers. Their speeches are prepared based on assignments in the Competent Communication or Advanced Communication Series manuals.

Preparation is essential to success when you are the speaker.

Prior to the meeting:

  • Check the meeting schedule to found out when you are scheduled to speak. In order to get the most benefits from the program, prepare a speech based on a manual project. Present the speeches in numerical order because each project builds on the skills learned in previous projects.
  • Before the meeting, speak to your speech evaluator about the manual speech you will be giving. Discuss with the evaluator your speech goals and personal concerns. Emphasize where you feel your speech ability needs strengthening. Remember to bring your manual to the meeting.

When you enter the room:

  • Arrive early. Check the projector, everything you need is in place. Protect yourself from all of the problems that could ruin your talk.
  • Sit near the front of the room for quick and easy access to the lectern.
  • Carefully plan your approach to the lectern and speech opening.
  • Be sure that you give your manual to your evaluator before the meeting starts.
  • If you don’t write down your own speech introduction, make certain that the Toastmaster of the meeting has prepared a good one for you.

During the meeting:

  • Give your full attention to the speakers at the lectern. Avoid studying your speech notes while someone else is speaking.
  • When introduced, smoothly leave your chair and walk to the lectern as planned.
  • As you begin your speech, acknowledge the Toastmaster and the audience (Toastmasters and guests.)
  • When finishing your speech, acknowledge the Toastmaster by shaking their hand, then return to your seat.
  • During the evaluation of your speech, listen intently for helpful hints that will assist in building better future talks. Pay attention to suggestions from other members.

After the meeting:

  • Get your manual from your evaluator. At this time discuss any questions you may have concerning your evaluation to clarify any misinterpretations.
  • Have the Vice President Education (or other current club officer if you are the vice president education) initial the Project Completion Record in the back of your manual.


The Competent Communication Manual
Your Speaking Voice (Free PDF)
Gestures: Your Body Speaks (Free PDF)

Helpful videos to watch:

Gestures and Body Language
Great Icebreakers
Using Humour in Speeches
Knowing your Audience
Finding Speech Topics
Five Basic Public Speaking Tips
Rehearsal Tips for Great Speeches
Speaking Mistakes to Avoid

Return to the Online Guide to Meeting Assignments