People join a Toastmasters club to improve their speaking and leadership skills, and these skills are improved through evaluations.
After every Prepared Speech and for each Table Topic the Speaker receives an Evaluation.
Your evaluation is an opportunity to practice your such leadership skills, such as, listening, critical thinking, feedback and motivation. When evaluating a speaker, your purpose is to help the speaker become less self-conscious and a better speaker. When evaluating a leader, your purpose is to help the leader become confident and more effective and able to lead a team to achieve goals. You should be aware of the member’s skill level, habits, and mannerisms, as well as his or her progress to date. Your overall evaluation should be encouraging and motivate the speaker or leader to improve.
Prior to the meeting:
- Review carefully Effective Evaluation (linked below).
- Talk with the speaker or leader to find out which manual project he or she will present. Review the project goals and what the speaker or leader hopes to achieve.
- Evaluation requires careful preparation if the speaker or leader is to benefit. Study the project objectives as well as the evaluation guide in the manual. Remember, the purpose of evaluation is to help people develop their speaking or leadership skills in various situations. By actively listening and gently offering useful advice, you motivate members to work hard and improve. When you show the way to improvement, you’ve opened the door to strengthening their ability.
At the meeting:
- When you enter the meeting room, look for the speaker or leader and get his or her manual.
- Ask the speaker if he or she has any specific things for you to watch for.
During the meeting:
- Record your impressions in the manual, along with your answers to the evaluation questions. Be as objective as possible. Remember that good evaluations may give new life to discouraged members and poor evaluations may dishearten members who tried their best. Always leave the speaker or leader with specific methods for improving.
- If giving a verbal evaluation, when introduced, stand and give your evaluation. Begin and end your evaluation with a note of encouragement or praise. Though you may have written lengthy responses to manual evaluation questions, don’t read the questions or your responses. Your verbal evaluation time is limited. Don’t try to cover too much in your talk.
- Praise a successful speech or leadership assignment and specifically tell why it was successful. Don’t allow the speaker or leader to remain unaware of a valuable asset such as a smile or a sense of humour. Don’t allow the speaker or leader to remain ignorant of a serious fault: if is personal, write it but don’t mention it aloud. Give the speaker or leader the deserved praise and tactful suggestions in the manner you would like to receive them.
After the meeting:
- Return the manual to the speaker or leader. Add verbal word of encouragement that wasn’t mentioned in the verbal evaluation.
How to give Effective Evaluations:
How this role helps you:
- This role will help you to enhance your listening skills.
- You will practice making accurate evaluations. No time for indecisiveness.
- You will practice in delivering a mini speech.
- You will feel more confident about entering evaluation contests.
- You can use it to advance your CL manual for the following projects:
- Project 1 – Listening and Leadership
- Project 2 – Critical Thinking
- Project 3 – Giving Feedback
- Project 8 – Motivating People